Companies House

New Charges Regulations (mortgage) came into force on 6 April 2013

On 6 April 2013, the requirements and forms used for charges (mortgage) information changed. Also, for the first time, selected charges information can be submitted electronically. Learn more about Company Charges and Mortgages

File charge documents online

Overview

The Companies Act 2006 (Amendment of Part 25) Regulations 2013 have been approved by Parliament and signed-off by the Minister on 14 March 2013. The regulations came into force on 6 April 2013 and replace existing Part 25 of the Companies Act 2006.

The aims of the new provisions are to:

• streamline procedures and reduce costs for those putting information on the public record, in particular by enabling electronic filing
• reduce uncertainty as to what charges must be registered
• replace two current schemes which depend on the company’s place of registration with a single scheme for all UK-registered companies
• improve the quality of information about security given by companies
• improve access to the instruments creating companies’ charges

More detailed information on the main changes

Electronic Filing

For the first time selected charges (mortgage) information can be submitted electronically.  The following transactions are available to submit online:

• MR01 - Particulars of a charge.
• MR02 - Particulars of a charge subject to which property or undertaking has been acquired.
• MR04 - Statement of satisfaction in full or in part of a charge.
• MR05 - Statement that part or the whole of the property charged (a) has been released from the charge (b) no longer forms part of the company’s property.

If you wish to file charges electronically as a lender, you must complete an application to register as a lender to obtain the Lender Authentication Code needed to file charges online.

More information on WebFiling and Software Filing changes

New Forms

The Companies Act 2006 (Amendment of Part 25) Regulations 2013 introduced new forms for companies and for LLPs. For the first time there are separate forms for registration of charges created by an instrument and those created without an instrument.  The new forms require less information than the previous forms.

There are also changes to Insolvency forms for appointing and ceasing to act as a receiver or manager.  Forms LQ01 and LQ02 are replaced with forms RM01 and RM02, which give notice to the registrar of companies of the appointment or cessation of a receiver or manager.

More information on the new forms

Fees

The fees for paper and electronic charge transactions are:

Note: Fees for paper filing should accompany the form and be made payable to ‘Companies House’.

Searching Companies House Records

Due to new form types introduced on 6 April 2013 the charges’ information which will be viewed by searchers will either be in the new or old-style formats depending on the date of creation or when the information was registered. A certified copy of the deed will be available to view or download along with all new-style charge registration forms at no extra cost.

Following the implementation of the new charges' regulations, a small number of charge transactions viewed on CHD and Webcheck may include an annotation. The annotations will highlight any instances where the certified copy instrument associated with the transaction was submitted in a legible format but we have been unable to output a copy which accurately reflects the version we received. This could be for any one or more of the following reasons:

• The submitted certified copy instrument contained a plan with some elements in colour. Companies House's image systems do not support colour at present and any coloured plans or images will be output in black and white.
• The submitted certified copy instrument was legible but the output version was not. Our file-conversion process necessarily degrades the image quality to some extent and this may occasionally result in output which is not fully legible. We will take steps to mitigate this but there may be a small number of images which cannot be output to our usual quality standards. This may occur when the document contains some coloured text, for example.
• The submitted certified copy instrument contained some elements which are larger than A3 (this only applies to documents submitted on paper). Companies House cannot currently process documents which are larger than A3 through our image-capture systems.

In all cases of annotated transactions, we will be able to reproduce a version which accurately reflects the certified copy on request. The annotation will contain contact information to allow you to request a copy via e-mail. There will be no additional fee for a copy of the certified copy instrument for any charge transaction which includes one of the annotations listed above.